Officers of a Hong Kong company are obliged to ensure in time reporting of statutory returns with the Companies Registry in full compliance with the requirements of the Hong Kong Companies Ordinance. If a company does not comply with the requirements of the Hong Kong Companies Ordinance, the company itself, each responsible person, including directors, managers, company secretary, are liable for prosecution and, if convicted, default fines.

The main annual responsibilities of a company registered in Hong Kong include:

• Hold an annual general meetings.
• Filing of annual return (Form NAR1) with the Companies Registry of Hong Kong.
• Renew of Business Registration Certificate (BRC) with the Business Registration Office of the Inland Revenue Department of Hong Kong.
• Prepare audit accounts.

Filings are also required to be made in connection to every change in the company such as:

• Any change of company secretary and director (Form ND2A required).
• Any change of particulars of company secretary and director (Form ND2B required).
• Allotment of shares (Form NSC1 required).
• Relocation of registered office address (Form NR1 required).
• Company name amendments (Form NNC2 required).
• Any change in the Hong Kong company's articles (Form NAA1 required).

General company secretarial services in Hong Kong:

• Acting as named company secretary of a Hong Kong company.
• Preparing annual returns and doing the required reports to the Companies Registry.
• Preparation of the documents connected to annual general meetings.
• Keeping and updating statutory books and records, that include the registers of shareholders and directors.
• Overseeing the production and distribution of company accounts and reports to shareholders and members of the company.
• Deliver professional advice and guidance to the company’s directors and shareholders on corporate governance issues.
• Ensure that the company is  in full compliance with the regulatory measures introduced by Company Registry, the Inland Revenue Department and Hong Kong Stock Exchange.

Specific company secretarial services:

• Prepare documents connected to share transfers and visiting the Stamp Office for stamping.
• Changing articles of association under Hong Kong law under instructions of directors, and attending filing at the Companies Registry.
• Preparing documents regarding the below listed company events and attending filing at the Companies Registry:

      1. Change of director and/or company secretary.

      2. Change of registered office address.

      3. Change of name.

      4. Share allotment.

      5. Consolidation or subdivision of share capital.

Provision of registered office address;

• Receiving correspondence from Hong Kong government and informing authorized people of a Hong Kong company.
• Receiving  government mails on behalf of the Hong Kong company.
• Directing government mails in accordance with the client's instructions.

We provide to our current clients wit the following timely automatic notifications:

• Holding Annual General Meeting which within 18 months of incorporation.
• Renewal of the Business Registration Certificate. Usually we remind our client via email and phone call one or two months prior the due date.
• Annual return filing within 42 days of the anniversary of the initial registration date.

1. Not completely realising the rules and corporate laws of Hong Kong related to company service.
2. Continually or even once filing late returns.
3. Forgetting to notify a client about crucial dates of government filings. 

You can easily choose a new secretary for your company.

This is quite a simple process:

• Make a request to a new secretary.
• Sign documents required for changing a company secretary.
• Make required filing to the Companies Registry.

NAR1 - Annual return (within 42 days after the anniversary of the date of incorporation in every year).

ND2A - Notice of change of company secretary and director (within 15 days after the appointment/cessation).

ND2B - Notice of change in particulars of company secretary and director (within 15 days after the change in particulars).

ND4 - Notice of resignation of company secretary and director.

ND5 - Notice of change of reserve director (nomination/cessation).

ND7 - Notice of change in particulars of reserve director.

ND8 - Notice of resignation of reserve director.

NNC2-  Notice of change of company name.

NR1 - Notice of change of address of registered office (within 15 days after the change).

NSC1 - Return of allotment (within one month after an allotment of shares).

NAA1 - Notice of alteration of company’s articles.